Access Union County District Court Clerk

Union County District Court Clerk

The State Court Structure Map resolves the primary clerk identity for this project as District Court Clerk. In Union County, that means court case files are handled through the Eighth Judicial District Court at the Union County Courthouse. The court location page lists the Union County Courthouse at 100 Court St., Suite 5, Clayton, NM 88415, with phone 575-374-9577, fax 575-374-2089, and public hours Monday through Friday, 8 a.m. to 4 p.m., open during lunch.

The County Clerk is a separate local office. The Union County Clerk's Office is at 200 Court Street in Clayton and is led by County Clerk Devian Fields. That office records and preserves land records, deeds, resolutions, ordinances, and marriage licenses. It also serves as clerk of the Probate Court in informal proceedings only, handles election duties, administers oaths, certifies acknowledgments, and performs other county functions under the New Mexico Constitution.

Union County Clerk Record Split

The most common mistake is asking the wrong clerk for the record type. District Court case records include civil lawsuits, domestic relations, felony criminal cases, juvenile matters where public access is allowed, appeals from lower courts, and formal or contested probate matters. The County Clerk's Office keeps county-recording records, marriage licenses, ordinances, resolutions, elections materials, and informal probate records. The County Clerk's public portal is valuable, but it is not the main District Court case search.

Union County's official departments page is one local source for separating county offices and their functions.

The department structure helps explain why county-recording questions and District Court case questions do not use one single clerk counter.

Request Union County Certified Copies

A certified copy should come from the office that holds the original record. For a District Court judgment, divorce decree, order, or formal probate case document, contact the District Court Clerk. For a marriage license copy or informal probate record, contact the County Clerk. If only public case information is needed, start with New Mexico Case Lookup, but remember that Case Lookup does not provide documents.

1. Identify whether the record is a court case record or a County Clerk recording.
2. Gather the case number, document number, party names, date range, and record type if known.
3. Use Case Lookup for public District Court case information or the county portal for recorded clerk documents.
4. Call the correct clerk before mailing payment because certified-copy fees were not confirmed in the assigned local research.
5. Submit the request through the office's accepted counter, mail, online, or court-records request channel.
6. For older or missing judiciary records, use the New Mexico Courts IPRA request portal.

For Union County users, this means the District Court Clerk is the practical contact when a court order, judgment, divorce decree, or formal probate document must be certified. Case Lookup can help identify the case, but the certification step belongs to the clerk that maintains the court file. County Clerk certification applies to county-recording documents, not to District Court pleadings or judgments.

The same split applies when a search produces no result. A missing county-recording result does not prove there is no District Court case, and a missing Case Lookup result does not prove there is no County Clerk recording. Older court records, restricted records, and records before 1997 may need the New Mexico Courts IPRA path or direct court contact. County Clerk recordings should be checked through the official records portal, the clerk counter, or the clerk phone line.

Union County Records Request Fields

The research did not locate a single District Court Clerk request form with a fixed public field list for Union County. The safest request includes the identifying details that both court and clerk offices need to locate a file. For court documents, a case number is best. For County Clerk recordings, a document number, party name, date range, or document type can help the official records portal and clerk staff narrow the search.

Union County Clerk Fees

The assigned research confirms three Union County Clerk or probate fees and preserves a gap for other copy fees. A County Fee Schedule PDF was visible from the clerk page, but the direct document links returned errors during research and the fees were not extracted. Therefore, copy fees, certification fees, court filing fees, and detailed search costs should be verified with the correct office before a request is mailed.

Search Union County Clerk Records

The Union County Official Records Search is linked from the county homepage and the Clerk page as Clerk Records Search. It is an official county-recording portal for real property and clerk records, including informal probate coverage described by the clerk. Quick Search shows Department as Real Property, a Search Term field, Recorded Date range boxes, date presets, Register, Sign In, Help, Cart, Search, Reset Search, and two search scopes: Search Index Only and Search Index and Full Text OCR.

The County Clerk page places limits on what staff can do. It says staff may not fill out forms or give legal advice, and that county employees are prohibited from giving legal advice. It also says the office is not licensed or bonded to conduct detailed real estate searches and directs those searches to a local abstract or title company. The clerk will not assume liability for searches conducted by others.

The Union County Clerk page is the primary local source for county recording, marriage, informal probate, and clerk-search limits.

That page helps separate County Clerk services from District Court Clerk case-file access.

Union County Clerk Contact Channels

Union County offers several official pages that support clerk routing. The staff directory provides county contact lookup, while the forms and policies and document-center style pages help users find county documents that may not sit inside the court case system. The research also found a dated 2026 clerk notice about temporary in-person search limits, with appointment-only searches in May and no in-person searches for part of June. Treat that as an operational notice from that time period, not a permanent closure.

Those dated limits are still useful for records planning. Union County is rural, and a trip to Clayton can take time for residents near the county line or out-of-county requesters. Before visiting the County Clerk for marriage, recording, or informal probate searches, check the live clerk page or call the office so an appointment rule or temporary search pause does not waste a trip.

The Union County staff directory is an official contact source for clerk and county office routing.

Use the directory when a records request depends on current staff routing rather than only a generic office page.

Union County also maintains document pages for county materials outside the District Court case system.

Those county document pages are useful for local government records, but District Court pleadings and orders still route through court systems.

Note: Temporary search notices should be checked on the live clerk page before visiting because posted limits may expire or change.